Job Description

Electronic Timecard Administrator Supervisor
Job Category:
Finance and Accounting
Minimum Clearance Required to Start:
None

Employee Type:
Regular
Percentage of Travel Required:
Up to 10%
Type of Travel:
Local

Job Description:
ET Administrator Supervisor

The ET Administrator Supervisor is responsible for running the Electronic Timecard Administration department. The position is critical at CACI as it is responsible for capturing labor accurately, timely and in an efficient manner.

On a daily basis:

The position attends to the ETAdmin Inbox, ET Admin phone and Service Now tickets to assist employees with their inquiry and needed support with their timesheet. Knowledge of CACI policy is essential. Ability to apply policy to questions asked by employees is required. This position must think quickly and re-site policy
Process revised timecard files multiple times per day
Set up indirect project strings in ET and CP
Supervise one junior staff member
Review Costpoint timesheet entries to confirm payment amount requested by Accounting staff, employees/managers for out of cycle payments on late processed timesheets, send to payroll for out of cycle payments.

Semi-monthly:

Assist with timesheet processing at the end of every timesheet period.

Review timesheet status in ET, and make sure all timesheets are signed and approved for processing. Contact managers and employees to resolve issues.

Run ADP Revised timecard report in corporate utility for the Accounting Dept to review their periods correcting entries in Costpoint on the last business day of the timesheet period after the last posting for the day.
Perform a final check after timesheets are processed to make sure all been processed accurately, by doing an import check against ET, CostPoint and all HotState employees processed in the period.
Process ADP pay file for all RTC's and paper timecards
Review and send request for manual payments on late processed timesheets from Accounting staff to payroll to add to period payroll payments.
Import leave changes from Costpoint to ET via Corporate utilities.
Create leave variance file in corporate utility. Reconcile leave variance.
Process leave request in ET and Costpoint

Monthly

Prepare monthly journal entry for Indirect rate preparation.

Quarterly

Perform quarterly reviews for Delegates and Sector leads
Work with internal audit and EY auditors to provide back-ups for audit requests.

Annually/ As needed:

Set up Delegates and Sector leads in Costpoint

Requirements for the job:

Knowledge of Deltek Timekeeping (several years of experience)
Customer Service skills
Knowledge of Federal acquisition timekeeping rules
Costpoint experience preferred but not required.
Accounting experience- 3+ years
Managerial experience required - 3+ years.

These Qualifications Would be Nice to Have:

Costpoint experience preferred but not required.

What We Can Offer You:

- We've been named a Best Place to Work by the Washington Post.

- Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.

- We offer competitive benefits and learning and development opportunities.

- We are mission-oriented and ever vigilant in aligning our solutions with the nation's highest priorities.

- For over 55 years, the principles of CACI's unique, character-based culture have been the driving force behind our success.

Company Overview:

At CACI, you will have the opportunity to make an immediate impact by providing information solutions and services in support of national security missions and government transformation for Intelligence, Defense, and Federal Civilian customers. CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities.

This job was posted on Mon Mar 08 2021 and expired on Fri Mar 19 2021.

Minimum $18K /yr

$90K /yr Average

Maximum $380K /yr

Tasks

Determine schedules, sequences, and assignments for work activities, based on work priority, quantity of equipment, and skill of personnel.

Inspect and monitor work areas, examine tools and equipment, and provide employee safety training to prevent, detect, and correct unsafe conditions or violations of procedures and safety rules.

Investigate accidents or injuries and prepare reports of findings.

Monitor employees' work levels and review work performance.

Requisition materials and supplies, such as tools, equipment, or replacement parts.

Inspect, test, and measure completed work, using devices such as hand tools or gauges to verify conformance to standards or repair requirements.

Conduct or arrange for worker training in safety, repair, or maintenance techniques, operational procedures, or equipment use.

Develop, implement, or evaluate maintenance policies and procedures.

Compute estimates and actual costs of factors such as materials, labor, or outside contractors.

Examine objects, systems, or facilities and analyze information to determine needed installations, services, or repairs.

Confer with personnel, such as management, engineering, quality control, customer, or union workers' representatives, to coordinate work activities, resolve employee grievances, or identify and review resource needs.

Monitor tool and part inventories and the condition and maintenance of shops to ensure adequate working conditions.

Perform skilled repair or maintenance operations, using equipment such as hand or power tools, hydraulic presses or shears, or welding equipment.

Participate in budget preparation and administration, coordinating purchasing and documentation and monitoring departmental expenditures.

Interpret specifications, blueprints, or job orders to construct templates and lay out reference points for workers.

Counsel employees about work-related issues and assist employees to correct job-skill deficiencies.

Recommend or initiate personnel actions, such as hires, promotions, transfers, discharges, or disciplinary measures.

Review, evaluate, accept, and coordinate completion of work bid from contractors.

Compile operational or personnel records, such as time and production records, inventory data, repair or maintenance statistics, or test results.

Develop or implement electronic maintenance programs or computer information management systems.

Meet with vendors or suppliers to discuss products used in repair work.

Design equipment configurations to meet personnel needs.

Skills

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing - Communicating effectively in writing as appropriate for the needs of the audience.

Speaking - Talking to others to convey information effectively.

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.

Learning Strategies - Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.

Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.

Coordination - Adjusting actions in relation to others' actions.

Persuasion - Persuading others to change their minds or behavior.

Instructing - Teaching others how to do something.

Service Orientation - Actively looking for ways to help people.

Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Operation Monitoring - Watching gauges, dials, or other indicators to make sure a machine is working properly.

Troubleshooting - Determining causes of operating errors and deciding what to do about it.

Quality Control Analysis - Conducting tests and inspections of products, services, or processes to evaluate quality or performance.

Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Systems Analysis - Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.

Systems Evaluation - Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.

Time Management - Managing one's own time and the time of others.

Management of Material Resources - Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.

Management of Personnel Resources - Motivating, developing, and directing people as they work, identifying the best people for the job.

Knowledge

Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Production and Processing - Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.

Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Engineering and Technology - Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services.

Design - Knowledge of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawings, and models.

Building and Construction - Knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads.

Mechanical - Knowledge of machines and tools, including their designs, uses, repair, and maintenance.

Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

Education and Training - Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Public Safety and Security - Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.

Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.