Job Description

The City of Dover Finance Director is seeking an individual to perform technical and administrative work involving accounting entries, accounting system updates, reconciling of bank statements and general ledger accounts and preparation of various accounting schedules and reports of the City.

This is a full-time, 40 hour per week position. $24.42 to $34.42 per hour. Position is open until filled.

DUTIES AND RESPONSIBILITIES (Except as specifically noted, the following functions are considered essential to this position. The listed examples may not include all duties found in this class):

Makes accounting journal entries for accrual, allocation or corrective reasons. Process various recurring monthly journal entries to general ledger.
Reconciles general ledger and subsidiary receivable and liability accounts. Pre-audits and posts account receivable transactions to general ledger.
Prepares monthly accounts receivable statements for customers and mails statements. Provides departments with electronic copies of statements and accounts receivable aging reports.
Performs monthly recording to general ledger for bank account fees and interest earnings. Scan all bank statements for document archives.
Validates trust disbursements and records manual checks or journal entries as appropriate to the general ledger.
Audits accounts payable checks to the invoices each week prior to release.
Performs the duties of the accounts payable bookkeeper in their absence.
Performs detail analysis to validate data or for download to external applications.
Processes claim to and maintains collection list of accounts with the Collection Bureau.
Performs billing for supplemental property taxes, current use penalties, excavation tax, and other misc. Finance department billing. Maintain customer data for miscellaneous billing functions.
Assists in the operation and maintenance of the City's financial management software system.
Prepares and distributes monthly revenue and interdepartmental charges for Internal Service Funds. Assists in the preparation of annual and other State and Federal reports.
Assists independent auditors with the testing of physical inventory counts and researching supporting documents.
Assist in the preparation of the City’s ACFR, CIP document, and Annual Budget book. Assists in preparation of reports as assigned.
Maintain current concepts and techniques of financial management; analyze problems, issues, or information; develop and recommend courses of action to supervisors; and implement solutions.
Establishes and maintains effective working relationships with other City departments and employees, vendors, and the general public.
Serves as member of various employee committees, as needed and/or assigned.
Prepares and records non-debt financing entries for reimbursements from capital reserve funds. Maintains necessary documentation for reimbursements from capital reserve funds.
Interprets financial statements, reports and documents. Performs periodic financial studies and analysis.
Maintains familiarity with and executes safe work procedures associated with assigned work.
Performs detailed work involving written and numerical data. Makes arithmetic calculations rapidly and accurately.
Performs maintenance and updates of debt service obligations spreadsheets.
Performs other related duties as required.

Requirements

KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS: Working knowledge of accounting principles and the application to varied accounting transactions; experience in reconciliation of bank statements; considerable knowledge of internal control procedures and financial software systems; working knowledge of office automation and computerized financial applications; knowledge of investment accounting; some knowledge of public finance and fiscal planning; working knowledge of payroll and accounts payable functions; considerable knowledge of budgetary accounting and reporting systems. Demonstrated ability to prepare and analyze complex financial reports; ability to maintain effective financial systems and procedures; ability to accurately account for city funds. Demonstrated ability to communicate effectively, orally and in writing.

EDUCATION/LICENSURE/CERTIFICATION REQUIREMENTS: Associates Degree in accounting or a closely related field, and two (2) to four (4) years of progressively responsible accounting or finance work, and one (1) year of progressively responsible government accounting or finance work preferred, OR any equivalent combination of education and experience. Valid motor vehicle operator license.

Benefits

Full-time benefit offerings.

This job was posted on Wed Jun 14 2023 and expired on Sun Jun 18 2023.

Minimum $58K /yr

$78K /yr Average

Maximum $97K /yr

Tasks

Develop, maintain, and analyze budgets, preparing periodic reports that compare budgeted costs to actual costs.

Prepare, examine, or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.

Review accounts for discrepancies and reconcile differences.

Prepare adjusting journal entries.

Establish tables of accounts and assign entries to proper accounts.

Analyze business operations, trends, costs, revenues, financial commitments, and obligations to project future revenues and expenses or to provide advice.

Report to management regarding the finances of establishment.

Develop, implement, modify, and document recordkeeping and accounting systems, making use of current computer technology.

Advise management about issues such as resource utilization, tax strategies, and the assumptions underlying budget forecasts.

Maintain or examine the records of government agencies.

Compute taxes owed and prepare tax returns, ensuring compliance with payment, reporting, or other tax requirements.

Advise clients in areas such as compensation, employee health care benefits, the design of accounting or data processing systems, or long-range tax or estate plans.

Represent clients before taxing authorities and provide support during litigation involving financial issues.

Provide internal and external auditing services for businesses or individuals.

Prepare forms and manuals for accounting and bookkeeping personnel and direct their work activities.

Appraise, evaluate, and inventory real property and equipment, recording information such as the description, value, and location of property.

Survey operations to ascertain accounting needs and to recommend, develop, or maintain solutions to business and financial problems.

Skills

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing - Communicating effectively in writing as appropriate for the needs of the audience.

Speaking - Talking to others to convey information effectively.

Mathematics - Using mathematics to solve problems.

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.

Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Systems Analysis - Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.

Time Management - Managing one's own time and the time of others.

Knowledge

Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.