Job Description

Revised Date: May 2022

SUMMARY:

The HR/Payroll Manager is responsible for leading and supporting Human Resources initiatives to include: compensation and benefit management, employee relations, policies and procedures, legal compliance, and risk management. This position will work closely with management to provide coaching on HR-related initiatives in support of organizational goals. Ensure compliance and understanding of federal, state, and local employment laws. Responsible for coaching and mentoring two direct reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Leads, manages, and holds accountable the HR Generalist and Payroll Administrator
Develops and implements HR policies and programs in support of company culture and strategies
Maintains and enforces HR policies and procedures, and answers questions related to policies and procedures
Investigates employee issues and conflicts and works with management to find a resolution
Leads Performance Management initiatives including annual performance review training and quarterly conversations
Organizes and/or facilitates companywide training (Ex: 401k, Harassment, Reasonable Suspicion, Leadership training, etc.), utilizing the LMS
Maintains legal compliance at all branch locations
Completes reporting as mandated by state or federal agencies
Evaluates pay ranges annually based on market data for each position
Maintains leave benefit administration to include short term disability, long term disability, military leave and FMLA
Responsible for benefit administration and evaluation and assists in direct interaction/negotiation with benefit providers, including benefit compliance such as ACA Reporting and Non-Discrimination testing
Completes 401K Audits and other benefit audits as required
Oversees the Payroll Specialist and assists with ensuring pay runs and commissions are processed on time
Collaborates with the VP of People & Culture on the payroll system and its efficient flow process and makes recommendations and helps implement updates and programs
Understands and utilizes the business intelligence reporting in the HRIS system (UKG Pro) for various reporting
Develops and manages the OTJ Training Program, maintains relationships with Veterans Affairs and ensures all paperwork is completed accurately and timely
Oversees new hire orientation and onboarding processes ensuring all mandatory forms are completed timely
Processes transfer, promotion, and termination paperwork timely and ensures proper approvals are received
Works with the Director of Workforce Development in updating/creating job descriptions and posting job openings for certain positions and keeps detailed records of job descriptions
Oversees the hiring process, which includes pre-employment checks, process new hires, orientation, and onboarding, as well as assisting management through the interview process
Assists in the management of the company’s relocation policy for new and existing employees
Assists managers with termination process to include conducting exit interviews
Perform other duties as assigned by the VP of People and Culture

Required Skills:

Must share our Core Values: Do the Right Thing, Have Passion, Be Innovative and Work Hard
Bachelors degree in Human Resources and 5+ years of recent HR experience or equivalent in experience
Must Travel to all branch locations as necessary, must be able to travel into Canada as well
Requires a valid driver’s license and the ability to maintain an insurable driving record
PHR and/or SHRM-CP preferred
Must have a positive mental attitude, self-motivated, goal oriented, highly energetic, positive and outgoing.

ADDITIONAL JOB REQUIREMENTS:

Excellent communication skills both written and oral
Excellent time management, organizational and interpersonal skills
Ability to work in fast paced environment
Ability to maintain confidentiality and work independently
Strong attention to detail

NATURE AND SCOPE OF JOB:

Requires sitting, standing with periodic lifting, walking, standing, bending, stooping, and stretching
Requires ability to push, lift, pull, and/or carry 10 lbs. or more

The duties described above are the general nature and levels of work performed but are not intended to be a complete comprehensive list of all the duties, activities, and responsibilities required of job incumbents. Duties, responsibilities, and activities may change at any time with or without notice.

This job was posted on Tue Jun 14 2022 and expired on Fri Jun 24 2022.

Minimum $9K /yr

$69K /yr Average

Maximum $183K /yr

Tasks

Process and issue employee paychecks and statements of earnings and deductions.

Compute wages and deductions, and enter data into computers.

Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.

Compile employee time, production, and payroll data from time sheets and other records.

Process paperwork for new employees and enter employee information into the payroll system.

Verify attendance, hours worked, and pay adjustments, and post information onto designated records.

Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.

Issue and record adjustments to pay related to previous errors or retroactive increases.

Keep track of leave time, such as vacation, personal, and sick leave, for employees.

Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.

Conduct verifications of employment.

Distribute and collect timecards each pay period.

Keep informed about changes in tax and deduction laws that apply to the payroll process.

Balance cash and payroll accounts.

Complete, verify, and process forms and documentation for administration of benefits, such as pension plans, and unemployment and medical insurance.

Complete time sheets showing employees' arrival and departure times.

Prepare and balance period-end reports, and reconcile issued payrolls to bank statements.

Post relevant work hours to client files to bill clients properly.

Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.

Train employees on organizations' timekeeping systems.

Coordinate special programs, such as United Way campaigns, that involve payroll deductions.

Skills

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing - Communicating effectively in writing as appropriate for the needs of the audience.

Speaking - Talking to others to convey information effectively.

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Knowledge

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.