Healogics 
Jacksonville, FL 
Job Summary:
The Senior Payables Coordinator is accountable for day to day operations to ensure that all assigned tasks are completed in a timely manner in addition to maintaining the goals and objectives of the accounting department according to organizational guidelines. The individual in this role completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. The Sr. Payables Coordinator supports mentoring, training and development of other team members.
All Healogics employees must perform their job responsibilities according to all Healogics policies, Hospital policies, as well as to accrediting organizations, federal and state regulation, and to the Centers for Medicare and Medicaid Services (CMS) guidelines, as applicable.
Essential Functions/Responsibilities:
· Audits and processes payments for invoices (data entry, verification, reconciling, updating); files related reports, supporting documentation, check copies; matches checks with related remittance advice and mails all checks, following standard procedures
· Converts vendor files into appropriate format for system uploads
· Maintains proper file of vendors and consultant agreements in alphabetical and numerical order, ensuring all documentation is received and vendor tax status is captured.
· Ensures employee expenses match policies
· Manages company credit card users (add, delete, monitor, etc.)
· Analyzes AP subledger and vendor accounts (ensure payments, review balances, etc.)
· Enters new vendor codes and updates names and addresses in the accounts payable file
· Communicates with other departments and with vendors regarding our position on relevant issues
· Designs/revises forms, tools, and procedures to improve efficiencies
· Performs specific accounts payable/receivable output duties and special projects, as needed
· Mentors, trains and/or coaches other team members as needed
· Performs other duties as required
Required Education, Experience and Credentials:
· High school diploma plus a minimum of two years of experience in accounts payable and/or financial type operations
· Associates Degree, preferred; or
· Equivalent combination of education and relevant experience
Required Knowledge, Skills and Abilities:
· Proficient knowledge of Great Plains accounting software
· Proficient knowledge of MS Outlook, Excel, Word and Access software
· Knowledge of accounts payable, accounts receivable and maintaining general ledgers
· Ability to maintain a high level of accuracy in preparing and entering financial information
· Ability to maintain confidentiality concerning financial and employee files
· Excellent interpersonal, bookkeeping, analytical, and decision-making skills
· Effective verbal, listening and written communications skills
· Must have the ability to multi-task, manage time efficiently and work well as a team.
I double-check all invoices for accuracy and compare them to purchase orders and receiving documents before processing them for payment.
As Accounts Payable Coordinators, we manage all account payable processes such as batch returns and printing checks, coordinate with vendors, and recover all overdue payments. We monitor and resolve all account payable issues and administer all invoices for vendors and nonvendors while assisting the Assistant Controller in various accounts payable for options. We are also responsible for administering various nonvendor invoices, monitoring expense reports, and evaluating appropriate signatures in invoices. We review all vendor debit memos and invoices and administer all processes.
Core tasks:
