Job Description

SUMMARY

The Manager of Accounts Payable is responsible for managing all activities in the accounts payable function, providing direction and guidance to staff, ensuring timely payment of vendor invoices and expense vouchers, maintaining accurate records, creating periodic supplemental reporting, and applying best practice controls and processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Direct (2) staff to ensure the timely and accurate completion of daily processes: AP inbox management and routing of invoices to appropriate personnel
- Invoice and expense workflow approval process, through to payment
- Coding of invoices, vouchers, expense reports, check requests, etc., conforming to standard procedures to ensure proper entry into the financial system
- Data transfer process from invoice & expense processing system to ERP
- Research and resolve a variety of routine internal and external inquiries concerning account status
- Investigate and resolve any issues associated with processing of invoices and purchase orders

Review and approve batch check runs, wire transfers, ACH and EFT transactions
Administrator for SAP Concur (profiles, workflows, approvals, data transfer, and reporting) and Vendor Master data
Timely review of account reconciliations as a key control to prevent and identify errors
Prepare various monthly reports to identify key spending trends
Prepare/review and file 1099 reporting
Business Initiatives and Special Projects
- Assist with new business initiatives, with respect to reviewing updating and monitoring the Company's processes, policies and controls
- Identify areas of improvement with current processes to drive scalability
- Assist in integration of newly acquired entities from an accounts payable perspective
Personnel Management and Others
- Supervise, develop and mentor staff to aid in professional development
- Provide coaching and training to ensure the highest levels of individual and team performance
- Create a workplace culture that is consistent with the overall organization's vision, purpose, and values
- Ensure consistent adherence to all department and company policies, procedures, and practices
- Provide effective performance feedback through employee recognition and disciplinary action, with the assistance of Human Resources, when necessary
- Demonstrate financial stewardship by managing current resources with high efficiency, thoughtfully applying budget principles within the team, and acting with integrity and accountability in financial decisions
- Lead change, understand the why behind change efforts, communicate transparently, and ensure that you and your team are "ready, willing, and able to help with implementation"
- Look for ways to improve how daily work is done to improve efficiencies, automation, and simplify our processes and procedures

Perform other duties and responsibilities as assigned

QUALIFICATIONS

Bachelor’s degree in Accounting, Finance, or related field preferred; Associate degree acceptable dependent on relevant experience
5+ years’ experience in a high-volume AP role, with previous supervisory experience preferred
Proficient use of SAP Concur highly desired
Proficient use of Microsoft Dynamics GP and Excel preferred
Demonstrated process improvement and/or system implementation skills a plus
Attention to detail
Strong organization and time management skills
Ability to adapt to a changing environment
Demonstrated excellent customer service skills along with a high level of interpersonal skills with demonstrated poise, tact, and diplomacy; must be able to maintain the integrity of confidential information
Excellent communication skills, written and verbal, with the ability to clearly communicate issues to all levels of management
Proven ability to communicate effectively with internal and external customers, and influence buy-in and support

Why Health Carousel?

Platinum benefits package including first-day coverage
Monthly phone stipend
10 company paid holidays, 17 paid days off
Progressive, ambitious culture
We are very team-oriented. Everyone in the company does their part to make us successful.
We work hard, and play hard. We want our employees to be their personal best all of the time, both professionally and personally.
Award Winning: Best Places to Work in Cincinnati, Ohio - 2016, 2017, Largest U.S. Staffing Firms in the U.S. - 2017, 2018, Inc. 5000 Fastest-Growing Private Companies in America - 2016,2017,2018

About Us

Health Carousel was founded in Cincinnati, OH in 2004 with a vision to build a company that could ensure that US patients have access to qualified healthcare professionals when and where they need them. The founders developed service lines that helped US healthcare organizations address their short-term and long-term workforce challenges.

Today, Health Carousel operates the leading international healthcare staffing business (PassportUSA), a master supplier in the nurse travel staffing business (Health Carousel Travel Network), a master supplier of locum tenens (Health Carousel Locums Network) and is ranked as one of the 20 largest healthcare staffing companies in the US. Health Carousel employs over 1700 healthcare professionals and 450+ internal employees.

Health Carousel is an Equal Opportunity Employer.

This job was posted on Fri May 06 2022 and expired on Sat May 28 2022.

Minimum $20K /yr

$64K /yr Average

Maximum $157K /yr

Tasks

Operate computers programmed with accounting software to record, store, and analyze information.

Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.

Comply with federal, state, and company policies, procedures, and regulations.

Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.

Receive, record, and bank cash, checks, and vouchers.

Code documents according to company procedures.

Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.

Reconcile or note and report discrepancies found in records.

Perform general office duties, such as filing, answering telephones, and handling routine correspondence.

Access computerized financial information to answer general questions as well as those related to specific accounts.

Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.

Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.

Match order forms with invoices, and record the necessary information.

Perform personal bookkeeping services.

Prepare and process payroll information.

Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.

Compute deductions for income and social security taxes.

Calculate and prepare checks for utilities, taxes, and other payments.

Monitor status of loans and accounts to ensure that payments are up to date.

Reconcile records of bank transactions.

Compile budget data and documents, based on estimated revenues and expenses and previous budgets.

Compare computer printouts to manually maintained journals to determine if they match.

Transfer details from separate journals to general ledgers or data processing sheets.

Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.

Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.

Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.

Prepare purchase orders and expense reports.

Prepare trial balances of books.

Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.

Maintain inventory records.

Skills

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing - Communicating effectively in writing as appropriate for the needs of the audience.

Speaking - Talking to others to convey information effectively.

Mathematics - Using mathematics to solve problems.

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Knowledge

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.