Job Description

Overview

Summary of Position Requirements

Provides accounting support involving accounts payable, journal entries and the processing of vendor checks and various office administrative duties for accounting department.

Responsibilities

Primary duties and responsibilities:

Prepare and ensure proper coding of invoices and submit to Regional Accounting Center.
Set up Vendors, manage vendor files and file invoices
Manage Voids, Open AP and responsible for ABR maintenance
Process check requests and prepare checks for mailing and distribution.
Collect and manage completed copies of Lien Waivers prior to payment processing.
Prepare weekly payment register, verify accuracy and obtain approval from Controller before submitting to Corporate for check processing
ACH/ Epayables payment releases in JDE
Review document history (test for double payments, coding inconsistencies, duplicate commitments, etc.)
Review Statements received and reconcile past due unpaid invoices.
Responsible for sending vendor letters quarterly regarding unpaid invoices and help research their responses.
Research and resolve payment discrepancies and communicate with business partners to resolve invoice discrepancies.
Manage Buildpro payables lien release
Update on a monthly basis model utility schedule, and inventory utility schedule. Ensure timely cutoff of utilities after homes close to a third party.
Maintain current 1099 history on required vendors and complete 1099 filing at year-end.
Prepare miscellaneous customized reports to assist Accounting Department.
Various other administrative functions for all departments for the division and assisting in absence of other associates on the Division Accounting team.
Meet all required time schedules and month end deadlines.

Qualifications

Education and Experience Requirements

High School Diploma or GED required
Bachelor of Science degree with emphasis in accounting or finance preferred
Minimum of two years office and accounts payable experience
Homebuilding Industry experience a plus
Intermediate computer skills – Microsoft Word and Excel
JD Edwards experience preferred
Excellent attention to detail

#CB

Type

Regular Part-Time

This job was posted on Sat Oct 02 2021 and expired on Mon Oct 18 2021.

Minimum $11K /yr

$38K /yr Average

Maximum $340K /yr

Tasks

Operate computers programmed with accounting software to record, store, and analyze information.

Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.

Comply with federal, state, and company policies, procedures, and regulations.

Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.

Receive, record, and bank cash, checks, and vouchers.

Code documents according to company procedures.

Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.

Reconcile or note and report discrepancies found in records.

Perform general office duties, such as filing, answering telephones, and handling routine correspondence.

Access computerized financial information to answer general questions as well as those related to specific accounts.

Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.

Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.

Match order forms with invoices, and record the necessary information.

Perform personal bookkeeping services.

Prepare and process payroll information.

Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.

Compute deductions for income and social security taxes.

Calculate and prepare checks for utilities, taxes, and other payments.

Monitor status of loans and accounts to ensure that payments are up to date.

Reconcile records of bank transactions.

Compile budget data and documents, based on estimated revenues and expenses and previous budgets.

Compare computer printouts to manually maintained journals to determine if they match.

Transfer details from separate journals to general ledgers or data processing sheets.

Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.

Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.

Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.

Prepare purchase orders and expense reports.

Prepare trial balances of books.

Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.

Maintain inventory records.

Skills

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing - Communicating effectively in writing as appropriate for the needs of the audience.

Speaking - Talking to others to convey information effectively.

Mathematics - Using mathematics to solve problems.

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Knowledge

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.