Job Description

Description

This role will manage our state-of-the-art, enterprise-wide HRMS (UKG), serving as the system owner and SME while partnering with our portfolio of companies to achieve process efficiencies and provide meaningful information and management tools. Overseeing payroll processing excellence within our manufacturing platform is also a core responsibility of this position, as is complex report writing.The successful candidate will have a strong aptitude for data analytics and managing a complex system, a talent for driving system and process optimization, and a strong commitment to customer service.

SUMMARY OF KEY RESPONSIBILITIES

HRMS Administration: Manages relationship with vendor (UKG); monitors system for functionality and data integrity; as the system expert, provides technical support, troubleshooting, and guidance to HRMS users; monitors, analyzes and updates end users on system releases and functionality changes; maintains system security and data tables.
HRMS Optimization: Creates strategies and work plans to support our operating companies in achieving system optimization; designs and generates reports on key workforce and payroll metrics.
HRMS Implementation: Manages implementation of new modules including configuration, data conversion, data testing, troubleshooting and overall project management.
Reporting and analytics – designs and generates recurring and ad hoc reports, using advanced BI techniques; serves as the “super-user”/SME for the company.
Payroll excellence: Establishes best practices to enable accurate payroll processing; reconciles tax withholding and ensures tax filings are made timely and accurately; serves as backup for other payroll personnel.
Payroll compliance: As the company’s subject matter expert on payroll tax and compliance, ensures payroll system is set up to comply with all laws in a multi-state environment, monitors payroll compliance requirements and communicates required changes/updates enterprise wide, conducts audits to ensure compliance.
Benefits and HR: Supports supervisor in administering benefits, compensation, compliance and HR programs.

REQUIRED QUALIFICATIONS

Bachelor’s degree in business, HR, IT or related field.
5-7 years of progressive experience in administering payroll and HRIS systems.
Expertise in using a business intelligence tool for data analytics and report writing.
Advanced Microsoft Excel skills.
Ability to interact professionally, while remaining flexible, proactive, resourceful, and efficient.

PREFERRED QUALIFICATIONS

UKG Pro experience
FPC or CPP or willingness to achieve certification status.

Otter Tail Corporation is a two-platform company that delivers shareholder value through our high-performing low-cost electric utility and disciplined manufacturing companies. Otter Tail Corporation builds respectful relationships and creates an environment where all people thrive.

Interested applicants are invited to apply at www.ottertail.com and upload a cover letter explaining how your background and experience meets these expectations and a resume demonstrating your professional experience. Applications will be accepted until the position is filled.

This job was posted on Wed Aug 23 2023 and expired on Sun Sep 17 2023.

Minimum $82K /yr

$91K /yr Average

Maximum $100K /yr

Tasks

Process and issue employee paychecks and statements of earnings and deductions.

Compute wages and deductions, and enter data into computers.

Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.

Compile employee time, production, and payroll data from time sheets and other records.

Process paperwork for new employees and enter employee information into the payroll system.

Verify attendance, hours worked, and pay adjustments, and post information onto designated records.

Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.

Issue and record adjustments to pay related to previous errors or retroactive increases.

Keep track of leave time, such as vacation, personal, and sick leave, for employees.

Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.

Conduct verifications of employment.

Distribute and collect timecards each pay period.

Keep informed about changes in tax and deduction laws that apply to the payroll process.

Balance cash and payroll accounts.

Complete, verify, and process forms and documentation for administration of benefits, such as pension plans, and unemployment and medical insurance.

Complete time sheets showing employees' arrival and departure times.

Prepare and balance period-end reports, and reconcile issued payrolls to bank statements.

Post relevant work hours to client files to bill clients properly.

Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.

Train employees on organizations' timekeeping systems.

Coordinate special programs, such as United Way campaigns, that involve payroll deductions.

Skills

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing - Communicating effectively in writing as appropriate for the needs of the audience.

Speaking - Talking to others to convey information effectively.

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Knowledge

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.