Job Description

Responsibilities:

Essential Duties and Responsibilities:

Roles and Responsibilities
:

Completes a broad variety of administrative tasks for supervisors including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is something confidential; arrange complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

Plans, coordinates and ensures that Executives schedule is followed and respected. Provides gatekeeper and gateway role, creating win-win situations for direct access to the Executives time and office.

Research, prioritize, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

Provides a bridge for smooth communication between the Executive office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a barometer, having a sense for issues taking place in the environment and keeping the Executives updated.

Successfully completes critical aspects of deliverables with a hands-on approach, including personal correspondence, and other tasks that facilitate the Executives ability to effectively lead the company.

Prioritize conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadlines pressures.

Qualifications

Education and/or Work Experience Requirements:

Qualifications:

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills.
Expert level written and verbal communication skills.
Demonstrated proactive approaches to problem-solving with strong decision-making capabilities.
Highly resource team-player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Forward looking thinker, who actively seeks opportunities and proposes solutions.
Strong work tenure: Two to four years of experience supporting C-Level Executives.
Proficient in Microsoft Office (Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.

Physical Requirements/Work Environment:
Work is performed in an office environment and in the field. Must be able to sit, stand, bend, twist and lift up to 20 pounds.

No third party solicitations or resumes will be accepted for this or any other Strata Solar position.

Strata Solar is anequal opportunity and affirmative action employer. Strata Solar is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

This job was posted on Wed Dec 12 2018 and expired on Mon Dec 17 2018.

Minimum $9K /yr

$48K /yr Average

Maximum $3M /yr

Tasks

Manage and maintain executives' schedules.

Make travel arrangements for executives.

Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

Answer phone calls and direct calls to appropriate parties or take messages.

Prepare responses to correspondence containing routine inquiries.

Open, sort, and distribute incoming correspondence, including faxes and email.

Greet visitors and determine whether they should be given access to specific individuals.

Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.

Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.

Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

File and retrieve corporate documents, records, and reports.

Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Provide clerical support to other departments.

Attend meetings to record minutes.

Process payroll information.

Interpret administrative and operating policies and procedures for employees.

Set up and oversee administrative policies and procedures for offices or organizations.

Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.

Compile, transcribe, and distribute minutes of meetings.

Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.

Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

Skills

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing - Communicating effectively in writing as appropriate for the needs of the audience.

Speaking - Talking to others to convey information effectively.

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.

Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.

Coordination - Adjusting actions in relation to others' actions.

Service Orientation - Actively looking for ways to help people.

Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Time Management - Managing one's own time and the time of others.

Knowledge

Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.