Administrative Assistant/ Flight Coordinator

Tasks

• Implement airfield safety procedures to ensure a safe operating environment for personnel and aircraft operation.

• Assist in responding to aircraft and medical emergencies.

• Manage wildlife on and around airport grounds.

• Coordinate with agencies, such as air traffic control, civil engineers, or command posts, to ensure support of airfield management activities.

• Plan and coordinate airfield construction.

• Perform and supervise airfield management activities, including mobile airfield management functions.

• Coordinate communications between air traffic control and maintenance personnel.

• Train operations staff.

• Monitor the arrival, parking, refueling, loading, and departure of all aircraft.

• Provide aircrews with information and services needed for airfield management and flight planning.

• Maintain air-to-ground and point-to-point radio contact with aircraft commanders.

• Maintain flight and events logs, air crew flying records, and flight operations records of incoming and outgoing flights.

• Use airfield landing and navigational aids and digital data terminal communications equipment to perform duties.

• Coordinate changes to flight itineraries with appropriate Air Traffic Control (ATC) agencies.

• Anticipate aircraft equipment needs for air evacuation and cargo flights.

• Procure, produce, and provide information on the safe operation of aircraft, such as flight planning publications, operations publications, charts and maps, or weather information.

• Relay departure, arrival, delay, aircraft and airfield status, and other pertinent information to upline controlling agencies.

• Receive and post weather information and flight plan data, such as air routes or arrival and departure times.

• Receive, transmit, and control message traffic.

• Collaborate with others to plan flight schedules and air crew assignments.

• Conduct departure and arrival briefings.

• Post visual display boards and status boards.

• Coordinate with agencies to meet aircrew requirements for billeting, messing, refueling, ground transportation, and transient aircraft maintenance.

• Check military flight plans with civilian agencies.

Skills

• Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

• Writing - Communicating effectively in writing as appropriate for the needs of the audience.

• Speaking - Talking to others to convey information effectively.

• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

• Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.

• Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

• Coordination - Adjusting actions in relation to others' actions.

• Instructing - Teaching others how to do something.

• Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

• Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.

• Systems Evaluation - Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.

Knowledge

• Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

• Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

• Education and Training - Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.

• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

• Public Safety and Security - Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.

• Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.

• Transportation - Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits.