Job Description

Job Description
Kelly Services is hiring for an Office Professional/Document Admin in Seadrift, TX

ODU OP / Doc Admin / PDA Backup Job Description

Description

Executes specific tactical and administrative tasks required to maintain ODU Quality, Office Professional and Document Administrative responsibilities.

Acts as back-up to PDA.

Office Professional Responsibilities

Scheduling department meetings
Preparing the department for meetings
Picking-up meals as needed to support Operations
Maintain department distribution lists
Initiate new employees through our New Employee Checklist located in EDMS
Ordering/buying office and safety supplies
Being the Personnel Accounting Focal Point and Assembly Point Coordinator
Key Contact for Printers
Ordering and contact person for FRC, Safety Shoes, STAC Cards
Assist Plant QC in hosting customer and other quality related external party audits, in cooperation with Commercial, Business Quality and other functions. (ie: submit ITO requests for badge access and escorted visitor access, coordinate lunches, etc.).
Plan interviews as well related to documentation.

Document Administrator Responsibilities

Maintain the ODU Library
Filing our checklists, procedures and other needed documentation appropriately
Ensuring that our checklists are completed appropriately
SIS Documentation Focal Point
Maintain Validation Procedures from projects in library binders
Ensure SIS Proof Tests are collected in library binders once completed. Update completed SIS Proof Test Procedure library log.
Following plant Turnarounds and outages, ensure that all of the completed Validation and Proof Tests procedures are captured in the library.

PDA Back-up

Perform SAP transaction to reconcile and close production/period order after all production posting is complete.
Perform SAP transaction to make appropriate production posting corrections.
Reconciles raw material and product inventory discrepancies and makes necessary adjustments to correct inventories.

To apply, please submit your resume to this posting, or email the recruiter at [ Link Removed ] (Only the most qualified applicants will be contacted for an initial phone interview.)

Why Kelly®?

As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work-just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.
Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. [ Link Removed ]

This job was posted on Sun Jan 12 2020 and expired on Sun Jan 19 2020.

Minimum $16K /yr

$41K /yr Average

Maximum $200K /yr

Tasks

Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.

Answer telephones, direct calls, and take messages.

Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.

Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.

Compile, copy, sort, and file records of office activities, business transactions, and other activities.

Review files, records, and other documents to obtain information to respond to requests.

Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.

Compute, record, and proofread data and other information, such as records or reports.

Complete work schedules, manage calendars, and arrange appointments.

Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using computers or typewriters.

Inventory and order materials, supplies, and services.

Deliver messages and run errands.

Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions.

Complete and mail bills, contracts, policies, invoices, or checks.

Process and prepare documents, such as business or government forms and expense reports.

Monitor and direct the work of lower-level clerks.

Prepare meeting agendas, attend meetings, and record and transcribe minutes.

Train other staff members to perform work activities, such as using computer applications.

Count, weigh, measure, or organize materials.

Make travel arrangements for office personnel.

Troubleshoot problems involving office equipment, such as computer hardware and software.

Skills

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing - Communicating effectively in writing as appropriate for the needs of the audience.

Speaking - Talking to others to convey information effectively.

Knowledge

Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.