Paraprofessional/Bookkeeper

Tasks

• Operate computers programmed with accounting software to record, store, and analyze information.

• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.

• Comply with federal, state, and company policies, procedures, and regulations.

• Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.

• Receive, record, and bank cash, checks, and vouchers.

• Code documents according to company procedures.

• Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.

• Reconcile or note and report discrepancies found in records.

• Perform general office duties, such as filing, answering telephones, and handling routine correspondence.

• Access computerized financial information to answer general questions as well as those related to specific accounts.

• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.

• Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.

• Match order forms with invoices, and record the necessary information.

• Perform personal bookkeeping services.

• Prepare and process payroll information.

• Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.

• Compute deductions for income and social security taxes.

• Calculate and prepare checks for utilities, taxes, and other payments.

• Monitor status of loans and accounts to ensure that payments are up to date.

• Reconcile records of bank transactions.

• Compile budget data and documents, based on estimated revenues and expenses and previous budgets.

• Compare computer printouts to manually maintained journals to determine if they match.

• Transfer details from separate journals to general ledgers or data processing sheets.

• Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.

• Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.

• Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.

• Prepare purchase orders and expense reports.

• Prepare trial balances of books.

• Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.

• Maintain inventory records.

Skills

• Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

• Writing - Communicating effectively in writing as appropriate for the needs of the audience.

• Speaking - Talking to others to convey information effectively.

• Mathematics - Using mathematics to solve problems.

• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Knowledge

• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

• Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.

• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

• Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

• Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.