Job Description

Overview:

The primary responsibilities of the Payroll & Employee Stock Ownership Plan (ESOP) Administrator include daily operations of payroll services and the Employee Stock Ownership Plan for the entire Scheels Corporation. This will include developing expert payroll and retirement plan knowledge to ensure multi-state and federal regulations are in compliance.

What it takes to be a Scheels Expert:

Customer Service

Genuinely and consistently treat co-workers, customers and business partners like they are the most important person including eye contact, a smile and a genuine "Thank you"

Culture

Approach daily tasks, projects and follow-up communication with energy and sense of urgency
Cultivate a deep desire to become a knowledge expert in their role with the ability to apply their knowledge and experience with great impact
Show respect and appreciation for others and Scheels
Arrive to work and meetings 10 minutes early

Servant Leadership

Genuine interest and action in helping others before yourself, regardless of recognition or reward

Teach-ability

Consistent eagerness to listen, learn, apply knowledge and accept critical feedback
Ability to adapt to a changing work environment
Ability to apply concepts of basic math, grammar, punctuation and spelling

Dress Code

Meets Scheels dress and grooming expectations in support of professional, clean and welcoming environment for customers, co-workers and business partners

Efficiency

Demonstrate pride and ownership of their work while meeting expected deadlines

The Essentials:

Complete bi-monthly payroll processing and balancing for the Corporate Offices (approximately 250+ associates) to include:
- Accurate and complete time-card processing
- Process deductions and benefits accurately and timely
- Prepare payroll and benefits related journal entries to be posted to the accounting system
- Prepare and balance period-end reports
Maintain accurate employee records for current employees to include:
- Supervisor assignments
- PTO balances
- W-4 Information
- Direct Deposit Information
Data entry of all new hire payroll information into payroll systems (Optimum and Insperity)
Process terminations ensuring the accuracy for the final earnings payout
Complete employment verifications in a timely manner
Generate, balance and submit monthly/quarterly/annual state and federal tax and benefit information for all locations to include:
- Generate and file Form 941
- Federal Unemployment payments and annual filing of Form 940
- State Unemployment payments and filing for 13 states
- State Withholding payments and filing for 10 states
Generate, balance, distribute and submit annual W-2 forms for all locations
Research changes in tax and deduction laws that apply to the payroll process
Provide technical expertise, information and assistance in all matters related to the payroll system
Research and develop payroll processing best practices for 28 Scheels locations
Generate enthusiasm, promote and educate Scheels associates on employee ownership
Audit ESOP benefit records to ensure accuracy and consistency of data within the Scheels payroll systems
Work with ESOP Third Party Administrator to update information for both new hires and year-end statements
Verify ESOP statements and administer ESOP distribution payments for all terminated/retired participants
Complete ESOP annual census and provide support for eligibility, including verification of accuracy
Ensure compliance with DOL and IRS requirements for ESOP retirement plan
Enter new data and make corrections/updates to existing ESOP database in system
Manage administrative process for ESOP plan audit to ensure timely preparation in advance of audit as well as respond to auditor requests. Assist with review of all related documents including 5500s.
Process and mail 1099 MISC forms and 1099-R forms at year-end for all ESOP distributions
Maintain a high level of confidentiality when dealing with sensitive employee information and/or communication
Performs other related tasks as needed

Expert Experience:
Bachelor's or Associate's degree from a College or University, one to three years related experience; or equivalent combination of education and experience. Certified Payroll Professional (CPP) preferred or willing to study towards certification.

Activity:

Must be able to sit, stand, bend at the waist, climb, stoop, kneel, crouch, reach, walk, push/pull, lift, talk, and hear with or without reasonable accommodation

Sedentary work - Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Roles are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Scheels cares about the health and safety of our Associates. Associates are expected to follow all safety procedures and perform their job duties in a fashion that minimizes the risk of injury

Schedule:

Must be flexible to work between 8a.m. and 5p.m., Monday through Friday, with some weekends as needed averaging 40 hours per week

Benefits:

Scheels offers a complete benefits package to include:

Employee Stock Ownership Program
Associate Discount
Health & Dental Insurance
Short Term & Long Term Disability Insurance
Accident Insurance
Employee Assistance Program
Paid Time Off
Holiday Pay
401(K)/Roth(K)
Maternity & Parental Leave
Bereavement

This job was posted on Mon Mar 02 2020 and expired on Sat Mar 07 2020.

Minimum $9K /yr

$69K /yr Average

Maximum $183K /yr

Tasks

Process and issue employee paychecks and statements of earnings and deductions.

Compute wages and deductions, and enter data into computers.

Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.

Compile employee time, production, and payroll data from time sheets and other records.

Process paperwork for new employees and enter employee information into the payroll system.

Verify attendance, hours worked, and pay adjustments, and post information onto designated records.

Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.

Issue and record adjustments to pay related to previous errors or retroactive increases.

Keep track of leave time, such as vacation, personal, and sick leave, for employees.

Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.

Conduct verifications of employment.

Distribute and collect timecards each pay period.

Keep informed about changes in tax and deduction laws that apply to the payroll process.

Balance cash and payroll accounts.

Complete, verify, and process forms and documentation for administration of benefits, such as pension plans, and unemployment and medical insurance.

Complete time sheets showing employees' arrival and departure times.

Prepare and balance period-end reports, and reconcile issued payrolls to bank statements.

Post relevant work hours to client files to bill clients properly.

Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.

Train employees on organizations' timekeeping systems.

Coordinate special programs, such as United Way campaigns, that involve payroll deductions.

Skills

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing - Communicating effectively in writing as appropriate for the needs of the audience.

Speaking - Talking to others to convey information effectively.

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Knowledge

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.