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Description

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Job Description

Description

Position Summary:

Works under the direction of the Senior Director of Human Resources in providing support to the Human Resources Department in all facets of the duties herein.

What You Will Do:

Performs a variety of general office support duties: copying, scanning and faxing of documents, distribution of correspondence and packages received in the human resource department.
Assists with each step of the Payroll process including the preparation of payroll deduction import, tenure bonus payments (bi-weekly), GL distribution files, and HSA contributions to the appropriate financial institution.
Assists with inquiries from department heads and employees regarding paychecks, deductions, accruals and related matters. Prepares adjustments and manual checks when necessary. Performs calculations for retro payments and enters the lump sum amounts for payment on their regular payroll checks in conjunction with the Pay for Performance Program.
Ensures Termination paperwork is received in a timely manner and processed accordingly.
Prepares termination or other special checks according to established procedures.
Administers the Helping Hands Program and Beacon of Light Program.
Functions as the point of contact for the Discount Guide. Updates list as needed and ensures posting on the intranet page. Contacts vendors at least every two years to ensure discount is still being offered.
Research, compile and analyze data for special employment projects and reports.
Coordinates special mailings as needed.
Participates in department performance improvement activities as assigned and attends required training.
Available on special projects as needed.
Performs other duties, as assigned.
Works overtime as required and performs other duties as assigned by management.

What You Will Need:

High School diploma, or equivalent.
One-two years’ experience in Human Resources preferred.
Excellent analytical, written and verbal communication skills.
Ability to understand and follow instructions.
Must have technical and/or PC skills sufficient to have working knowledge of multiple software programs, i.e. Outlook, Word, Power Point, Excel, UltiPro etc.
Ability to manage and prioritize work assignments.
Ability to maintain orderly files, records and reports.
Calm, flexible and able to handle a fast pace and extended hours.
Must possess a valid State of Ohio motor vehicle operator's license and be insurable under Firelands' auto policy. Employee must provide proof of personal automobile liability insurance coverage upon request.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

This job was posted on Sun Feb 06 2022 and expired on Sun Feb 27 2022.

Tasks

Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.

Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.

Explain company personnel policies, benefits, and procedures to employees or job applicants.

Provide assistance in administering employee benefit programs and worker's compensation plans.

Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.

Prepare and set up for new employee orientations.

Gather personnel records from other departments or employees.

Examine employee files to answer inquiries and provide information for personnel actions.

Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.

Compile and prepare reports and documents pertaining to personnel activities.

Interview job applicants to obtain and verify information used to screen and evaluate them.

Process and review employment applications to evaluate qualifications or eligibility of applicants.

Inform job applicants of their acceptance or rejection of employment.

Select applicants meeting specified job requirements and refer them to hiring personnel.

Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.

Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.

Administer and score applicant and employee aptitude, personality, and interest assessment instruments.

Prepare badges, passes, and identification cards, and perform other security-related duties.

Arrange for in-house and external training activities.

Skills

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing - Communicating effectively in writing as appropriate for the needs of the audience.

Speaking - Talking to others to convey information effectively.

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.

Time Management - Managing one's own time and the time of others.

Knowledge

Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Find out how you match this company

Firelands Regional Medical Center

General Hospitals & Outpatient Care Centers

3.1

6 ratings

3.3

Salary & Benefits

2.2

Professional growth

3.5

Work-Life balance

Recognition & Support

3.5

Culture and Values

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match this company

Let's explore your common touchpoints.

Summary

Firelands Regional Medical Center offers hospital jobs. They are committed to provide highest quality patient care. They together with their volunteers and employees strive to improve health. They appreciate employers who have exceptional attitude, enthusiasm, and commitment. They are benchmark in costs, pricing, and patient outcomes as it benefits the community and welfares. They cooperate with companies as well as individuals who have common goal. Their values include positive attitude, commitment of excellence and enthusiasm. They also provide free services and aid to disable people. They provide a smoke free environment. They believe the importance of work life balance and provide excellent benefit packages that include medical, dental and vision insurance, life insurance, short term, long term disability and other insurances. They also provide health and wellness programs, paid time off, 401k retirement plan and other benefits.

Nonprofit

Large

Less than $1M

1912 Hayes Avenue, Sandusky, OH, 44870, and others

General Hospitals, Outpatient Care Centers

2001

Martin E. Tursky

Company Details

More jobs at this company

HR Assistant Interview Questions & Answers

How do you handle confidential information in the HR department?

Answer

I understand the importance of confidentiality and would ensure that sensitive information is handled with utmost care and only shared with authorized individuals on a need-to-know basis.

How would you handle a situation where an employee is consistently late for work?

Can you describe your experience with HR software and systems?

About the HR Assistant role

HR Assistants HR Assistant

Functioning as HR Assistants, we are responsible for preparing employee records for job openings and the data of interviewing applicants. We maintain the entire HR file room and create employee files. Our main goal is to provide assistance to the human resources team members with their related tasks. Being HR Assistants, we have the ability to manage the records and provide support to all the workers of the company. In this role, we provide assistance in the recruitment process to identify candidates that are a perfect fit for the company. We schedule meetings and human resources events for maintaining the employee work agendas.

Core tasks: